# Global Team Member Handbook
URL:: https://readwise.io/reader/document_raw_content/2516666
Author:: readwise.io
## Highlights
> You should aim to use your annual leave entitlement by 31 December. If for any reason you haven’t been
> able to use all of your annual leave you can carry up to 5 days over into the next holiday year. Unused
> carry over will not be paid out. ([View Highlight](https://read.readwise.io/read/01g885v7br2q9xjgqn7k5ytgyg))
> National public holidays are Government (not regional or religious) recognised work holidays (usually these align
> when banks are closed).
> - Bank and other national public holidays are additional to your holiday entitlement and are respected in
> your country of residence ([View Highlight](https://read.readwise.io/read/01g885wbh8237jhnmh7dzaxzjp))
> Please refer to Office Holidays or the government website in your location to obtain your National
> Holidays for the year.
> - Please add these days in BambooHR under Time Off and select Public Holiday from the dropdown.
> - Please also ensure you add National Holidays to your Google Calendar.
> - This needs to be repeated every calendar year by 31 December for the following calendar year. ([View Highlight](https://read.readwise.io/read/01g885x8n1ayq2c8wr09b2z27y))
> Compassionate Leave
> We don’t have a fixed number of compassionate leave days. In the event that you need to request compassionate
> leave we’ll work with you to agree an appropriate schedule based on the circumstances. ([View Highlight](https://read.readwise.io/read/01g8861ffv62qqtbezcjswzc1m))
> Grafana Labs is a family friendly company, and we try to allow employees to balance their time on the road with
> their time with their family. ([View Highlight](https://read.readwise.io/read/01g8864p4p3nbathwtsrmvf9v3))
> Remember that the purpose of the trip is to work, and you need to be 100% available for all work related
> commits for the trip, including after hours. ([View Highlight](https://read.readwise.io/read/01g8864v4wa5n7qgw4qm63y4jt))
> Premium Charges/Upgrades:
> ● Extra Legroom can be purchased for long-haul flights (6+hours)
> ● Premium economy can be purchased for long-haul flights (6+ hours) ([View Highlight](https://read.readwise.io/read/01g8867yqq4sf11wbq9j142j87))
> You can claim for meals while staying overnight, or if travelling for business before 7am or after 8pm and are away
> from your regular office for more than half a day. ([View Highlight](https://read.readwise.io/read/01g88695hvvyc565jwqgkyvk38))
> Receipts are required for all expenses greater than $75 (USD).
> ● Always include the original receipt (credit card receipt or screenshot of a personal bank statement is not
> valid.)
> ● It’s best to take a picture of your receipt and add your expense to a report at the time you incur the
> charge. You can take a picture of the receipt and forward it to
[email protected], and Expensify will
> do most of the work for you.
> ● Please submit one expense report per month. If you have multiple expenses, they should be added to one
> consolidated monthly report. This saves a lot of review and approval time. ([View Highlight](https://read.readwise.io/read/01g886ae26e5h9c8djkytbja1k))
> We offer a 4% service fee increase after you have worked with Grafana Labs for 6 months.
> ● This is offered as a company contribution towards a personal pension scheme
> ● If in the future Grafana Labs put a company pension scheme in place in your country of residence the 4%
> salary increase will be redirected to the company scheme ([View Highlight](https://read.readwise.io/read/01g886bwqbsm0vtpz7v8dn6g9x))
> At the point of hire, Grafana Labs offers a budget of USD 3,000 plus VAT/sales tax for the purchase of IT
> equipment. ([View Highlight](https://read.readwise.io/read/01g886c3167y4256c9pp6mhmx7))
> On the third anniversary of purchase date each team member will have the opportunity to refresh their IT
> equipment. The budget for this refresh is USD 3,000 plus VAT/sales tax. ([View Highlight](https://read.readwise.io/read/01g886ctbkssdmyxm5g18vyj12))
> we offer an employee referral bonus of USD 500. ([View Highlight](https://read.readwise.io/read/01g886dazehefgree8a7aq2sjz))
> When will the bonus be paid?
> ● The Bonus will be paid in the fourth payroll after the new hires start date
> ● Keep in mind that the bonus is subject to taxation ([View Highlight](https://read.readwise.io/read/01g886dnr1dvxqk6kxytnspq8s))
> We offer a contribution of USD 175 per month towards the cost of a personal office space. This can be
> secured on any cadence (e.g. full-time, occasional) or any commitment (e.g. office, hot-desk etc.)
> ● If you are based outside of the US you will need to exchange your spend into USD up to a maximum of
> USD 175 per month in order to submit your expense claim ([View Highlight](https://read.readwise.io/read/01g886eng8q7t2jeq0hwewp6ma))
> You will also need a fixed, regular work address. If you travel and plan to travel consistently please ensure that
> the timezone you will be working from is agreed with your Manager and will not impact your ability to collaborate
> with your colleagues or impede the delivery schedule of your work. ([View Highlight](https://read.readwise.io/read/01g886fs9a705t8y4g2vy82edn))
> If a
> team member plans to change their normal place of residence on a permanent or semi permanent basis e.g. more
> than 6 months then the relocation is subject to approval by the Management chain up to and including SLT and
> People Ops. Approval and confirmation of right to work must be obtained at least 30 days before the planned
> relocation date. ([View Highlight](https://read.readwise.io/read/01g886gqdk12r43kbdf7q2b4fj))
> Agree a new local contract of employment or direct contractors agreement depending on the country of
> relocation. It is at Grafana Labs’ discretion to offer a contract for the new location
> ● Ensure that the appropriate visa to cover right to work is obtained (if applicable)
> ● Establish a local bank account in the new country of residence
> ● Update a permanent address in BambooHR and all other country specific tools
> ● People Ops and the Management team will also need to evaluate compensation based on the new
> location. There is no guarantee that compensation will be increased to support a personal relocation to a ([View Highlight](https://read.readwise.io/read/01g886hggzrxmsehdbjnqf43d6))
> location with a higher cost of living and vice versa, there is no guarantee that compensation will be
> maintained if the relocation is to a location with a significantly lower cost of living. ([View Highlight](https://read.readwise.io/read/01g886hkygxmww13tkhkgncgmc))
> If a team member is not changing their permanent residence (where they pay taxes and maintain residency) but
> instead is travelling to different locations over a period of time they are responsible for maintaining health
> insurance, visas and any other items directly related to the travel. ([View Highlight](https://read.readwise.io/read/01g886j1ty91a1bmv0sb75qcd2))
> Mobile phone plans are not reimbursable unless otherwise agreed at the start of employment. ([View Highlight](https://read.readwise.io/read/01g886ppx9v46y8cy91fvjzrf3))
---
Title: Global Team Member Handbook
Author: readwise.io
Tags: readwise, articles
date: 2024-01-30
---
# Global Team Member Handbook
URL:: https://readwise.io/reader/document_raw_content/2516666
Author:: readwise.io
## AI-Generated Summary
None
## Highlights
> You should aim to use your annual leave entitlement by 31 December. If for any reason you haven’t been
> able to use all of your annual leave you can carry up to 5 days over into the next holiday year. Unused
> carry over will not be paid out. ([View Highlight](https://read.readwise.io/read/01g885v7br2q9xjgqn7k5ytgyg))
> National public holidays are Government (not regional or religious) recognised work holidays (usually these align
> when banks are closed).
> - Bank and other national public holidays are additional to your holiday entitlement and are respected in
> your country of residence ([View Highlight](https://read.readwise.io/read/01g885wbh8237jhnmh7dzaxzjp))
> Please refer to Office Holidays or the government website in your location to obtain your National
> Holidays for the year.
> - Please add these days in BambooHR under Time Off and select Public Holiday from the dropdown.
> - Please also ensure you add National Holidays to your Google Calendar.
> - This needs to be repeated every calendar year by 31 December for the following calendar year. ([View Highlight](https://read.readwise.io/read/01g885x8n1ayq2c8wr09b2z27y))
> Compassionate Leave
> We don’t have a fixed number of compassionate leave days. In the event that you need to request compassionate
> leave we’ll work with you to agree an appropriate schedule based on the circumstances. ([View Highlight](https://read.readwise.io/read/01g8861ffv62qqtbezcjswzc1m))
> Grafana Labs is a family friendly company, and we try to allow employees to balance their time on the road with
> their time with their family. ([View Highlight](https://read.readwise.io/read/01g8864p4p3nbathwtsrmvf9v3))
> Remember that the purpose of the trip is to work, and you need to be 100% available for all work related
> commits for the trip, including after hours. ([View Highlight](https://read.readwise.io/read/01g8864v4wa5n7qgw4qm63y4jt))
> Premium Charges/Upgrades:
> ● Extra Legroom can be purchased for long-haul flights (6+hours)
> ● Premium economy can be purchased for long-haul flights (6+ hours) ([View Highlight](https://read.readwise.io/read/01g8867yqq4sf11wbq9j142j87))
> You can claim for meals while staying overnight, or if travelling for business before 7am or after 8pm and are away
> from your regular office for more than half a day. ([View Highlight](https://read.readwise.io/read/01g88695hvvyc565jwqgkyvk38))
> Receipts are required for all expenses greater than $75 (USD).
> ● Always include the original receipt (credit card receipt or screenshot of a personal bank statement is not
> valid.)
> ● It’s best to take a picture of your receipt and add your expense to a report at the time you incur the
> charge. You can take a picture of the receipt and forward it to
[email protected], and Expensify will
> do most of the work for you.
> ● Please submit one expense report per month. If you have multiple expenses, they should be added to one
> consolidated monthly report. This saves a lot of review and approval time. ([View Highlight](https://read.readwise.io/read/01g886ae26e5h9c8djkytbja1k))
> We offer a 4% service fee increase after you have worked with Grafana Labs for 6 months.
> ● This is offered as a company contribution towards a personal pension scheme
> ● If in the future Grafana Labs put a company pension scheme in place in your country of residence the 4%
> salary increase will be redirected to the company scheme ([View Highlight](https://read.readwise.io/read/01g886bwqbsm0vtpz7v8dn6g9x))
> At the point of hire, Grafana Labs offers a budget of USD 3,000 plus VAT/sales tax for the purchase of IT
> equipment. ([View Highlight](https://read.readwise.io/read/01g886c3167y4256c9pp6mhmx7))
> On the third anniversary of purchase date each team member will have the opportunity to refresh their IT
> equipment. The budget for this refresh is USD 3,000 plus VAT/sales tax. ([View Highlight](https://read.readwise.io/read/01g886ctbkssdmyxm5g18vyj12))
> we offer an employee referral bonus of USD 500. ([View Highlight](https://read.readwise.io/read/01g886dazehefgree8a7aq2sjz))
> When will the bonus be paid?
> ● The Bonus will be paid in the fourth payroll after the new hires start date
> ● Keep in mind that the bonus is subject to taxation ([View Highlight](https://read.readwise.io/read/01g886dnr1dvxqk6kxytnspq8s))
> We offer a contribution of USD 175 per month towards the cost of a personal office space. This can be
> secured on any cadence (e.g. full-time, occasional) or any commitment (e.g. office, hot-desk etc.)
> ● If you are based outside of the US you will need to exchange your spend into USD up to a maximum of
> USD 175 per month in order to submit your expense claim ([View Highlight](https://read.readwise.io/read/01g886eng8q7t2jeq0hwewp6ma))
> You will also need a fixed, regular work address. If you travel and plan to travel consistently please ensure that
> the timezone you will be working from is agreed with your Manager and will not impact your ability to collaborate
> with your colleagues or impede the delivery schedule of your work. ([View Highlight](https://read.readwise.io/read/01g886fs9a705t8y4g2vy82edn))
> If a
> team member plans to change their normal place of residence on a permanent or semi permanent basis e.g. more
> than 6 months then the relocation is subject to approval by the Management chain up to and including SLT and
> People Ops. Approval and confirmation of right to work must be obtained at least 30 days before the planned
> relocation date. ([View Highlight](https://read.readwise.io/read/01g886gqdk12r43kbdf7q2b4fj))
> Agree a new local contract of employment or direct contractors agreement depending on the country of
> relocation. It is at Grafana Labs’ discretion to offer a contract for the new location
> ● Ensure that the appropriate visa to cover right to work is obtained (if applicable)
> ● Establish a local bank account in the new country of residence
> ● Update a permanent address in BambooHR and all other country specific tools
> ● People Ops and the Management team will also need to evaluate compensation based on the new
> location. There is no guarantee that compensation will be increased to support a personal relocation to a ([View Highlight](https://read.readwise.io/read/01g886hggzrxmsehdbjnqf43d6))
> location with a higher cost of living and vice versa, there is no guarantee that compensation will be
> maintained if the relocation is to a location with a significantly lower cost of living. ([View Highlight](https://read.readwise.io/read/01g886hkygxmww13tkhkgncgmc))
> If a team member is not changing their permanent residence (where they pay taxes and maintain residency) but
> instead is travelling to different locations over a period of time they are responsible for maintaining health
> insurance, visas and any other items directly related to the travel. ([View Highlight](https://read.readwise.io/read/01g886j1ty91a1bmv0sb75qcd2))
> Mobile phone plans are not reimbursable unless otherwise agreed at the start of employment. ([View Highlight](https://read.readwise.io/read/01g886ppx9v46y8cy91fvjzrf3))